Company: JLL
Location: Stockholm



About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 90,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What this job involves

The Assistant Facilities Manager reports to the Sub regional Lead. His/her main function is to ensure management of the day to day client activities for assigned property/facility and support Regional Facilities Manager by being the o site key point of contact for key stakeholders and/or client. The role will have the responsibility for service quality, help desk task resolution, contract service, safe working practices and site budges accuracy

Maintain professional and efficient business dealings with Office Services related vendors (issues reporting, service improvement opportunities and cost monitoring)

Raise purchase orders and organize/structure all associated financial requirements.

Assessing building maintenance issues by conducting weekly walks of the building and recording the findings

Handle internal customer queries promptly, efficiently and in line with SLA.

Suggesting cost saving plans to the client in order to be in line with the Account Leadership Principles.

Be available to assist other FM Team members as and when required

Upkeep and review of Manuals, Handbooks, Guidance notes etc. that relate to all Facilities functions

Working on Special projects and small projects

Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.

Sound like you? To apply you need to have

Strong Office Management skills

Sharp time management incl. organizational skills and the ability to prioritize a busy workload

Problem solving

Good decision making

Ability to show initiative


Ability to work as part of a team

Professional, friendly and welcoming attitude

Good attention to detail

Pro-active and hands on – happy to support other Team members

Excellent communication skills

Customer service background essential

Knowledge of Facilities Management processes

IT Skills, Outlook, Excel, Word, Power Point

Previous experience of working within a in a high profile corporate environment

Previous Office Management/Facility Management experience

Education: Education: Diploma/degree level

Fluency in local language and English essential

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Apply today!